Success plan to help you with your adoption journey
Download our success plan template and start planning your adoption journey.
Communication checklist
Here's a checklist of things you might need to tell to your users to ensure the best experience:
- The date when the service will be ready for use.
- How to order a compatible headset if they don’t already have one.
- When the current service will be switched off.
- Reminder to save meeting recordings from the existing service.
- Replacing invitations of existing meetings with the new service.
- How to personalise the account, i.e.: profile picture, audio PIN, time zone and language.
- When and why to use the mobile app, desktop app and web browser to schedule a meeting.
- How to join a meeting and the different options, i.e.: mobile, desktop app and VoIP vs. PSTN dial-in.
- A quick guide to in-meeting controls.
- Where to access training and who to contact for support.
Top tips from our user adoption experts
Top tips:
Identify what the change means for users – Understand and communicate how the new solution will impact users' daily routines and workflows.
Create awareness – Ensure users are aware of the upcoming changes and the reasons behind the switch to the new service. Ensure you use the right communication channels to inform your users, so they don’t miss the message.
Provide step-by-step instructions – Offer clear, step-by-step guides on how to get started with the new solution.
Share learning resources – Provide links to tutorials, webinars, and other resources that help users learn how to use the service.
Remind users of updates – Keep users informed about updates and new features through prompts and notifications within the app.
Highlight key features – Emphasise the most relevant features that will enhance users' productivity and collaboration.
Offer hands-on demos – Conduct live demonstrations or virtual sessions to show users the new system in action.
Set up a support network – Establish a network where users can seek help, including dedicated support teams and peer-to-peer assistance.
Collect feedback – Gather user feedback and make improvements based on their suggestions to show their input is valued.
Celebrate milestones and wins – Acknowledge and celebrate key milestones, such as successful deployment phases or reaching user adoption goals. Recognise individuals and teams who are leading the way.
- Gamification – Implement a points system where users earn points for completing training modules, attending demos, or providing feedback, with recognition for top performers.
Hear from experts on the importance of a people first, technology second strategy.
Read our guidelines for effective user adoption strategies:
